The Accounts Payable Clerk will help manage the fiscal operations of the agency to ensure the proper safeguarding of agency assets.

Essential Duties and Responsibilities

Essential job duties/responsibilities of the Accounts Payable Clerk include, but are not limited to the following:

  • Process accounts payable for assigned funds.
  • Get approval signatures on vouchers.
  • Print checks for signatures.
  • Prepare checks to be mailed and/or picked up.
  • Reconcile accounts payable accounts monthly.
  • Update and/or Input new vendors into the system.
  • Prepare 1099’s to be distributed and/or mailed.
  • Perform other duties as assigned.

Supervisory Responsibilities:

No direct reports.


To perform job successfully and staff should demonstrate the following competencies:

 Problem solving – gathers and analyzes information skillfully, work well with group problem solving situations;

Project Management – communicates changes and progress, completes projects on time;

Customer Service – manages difficult or emotional customer situations; respond promptly to customer needs, responds to request for service and assistance, meets commitments when necessary;

Interpersonal Skills – Maintains confidentiality; keeps emotions under control;

Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and get clarifications, responds well to questions;

Written Communication – Writes clearly and informatively; present numerical data effectively if needed

Teamwork – Balances team and individual responsibilities; contributes to building positive team spirit;

Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment, makes timely decision

Planning/Organizing – Uses time efficiently

Professionalism – Approaches others in a tactful manner, reacts well under pressure, treat others with respect and consideration regardless of their status or position, and follow through on commitments

Quality – Demonstrates accuracy and thoroughness, monitors own work to ensure quality and accuracy

Quantity – Works quickly

Safety and Security – Observes safety and security procedures

Attendance/Punctuality – Is consistently at work and on time

Dependability – Follows instructions, responds to management directives


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and or ability required.  Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Education and/or Experience:

Associate’s Degree (AA/AS) in Accounting or Business (Bachelor’s preferred), and two or more years’ experience with accounts payable and a good understanding of accounting principles.

Language Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

Mathematical Skills – Ability to use or demonstrate advanced mathematical skills

Reasoning Ability – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

 Computer Skills – To perform this job successfully, an individual must have excellent knowledge of the DBA system or database software and basic working knowledge of Microsoft Office application like word processing, PowerPoint, excel and outlook;

Certificates, Licenses, Registrations

Current Driver’s License

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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